Office telephone - Flexible Working Environment

Industry professionals and entrepreneurs today are looking for a flexible working environment. In fact recent surveys revealed that more and more staff prefer to work on a flexible shift and if possible to work from home. All these may seem to be too much for a business to handle but in reality businesses and staffs will gain equal benefits from such set up.

A flexible working environment such as work at home will promote better efficiency and dedication to work which will lead to higher productivity rate. Cost wise, having your staff work from home can also save you money. How? Obviously the more people in the office the higher your bills will be and since you will have less people on site you can even downsize your office to a smaller space further reducing your overhead costs. But bear in mind though that there are also quite a few considerations that you need to bear in mind before deploying such set up. Below is a list of considerations you need to take into account.

Communication – One of the biggest challenges in a work from home set up is communication. This is where a reliable and effective office telephone system comes to play. You should be able to contact your staff; the same way contact you anytime without the distance boundaries. The main idea to perform duties and tasks as if they are in the office, luckily technology today has paved way for a newer and innovative office telephone system that allows just about that.

A cloud PBX is a solution from VoIP that removes the distance boundaries because it uses the internet and trunks instead a set of hardware. This means phones can be located anywhere in world as long as there is an internet connection and work as if it located under one roof.

Data storage – Since you will be working distant from each other, local file storage will not work anymore. A cloud based storage where you and your staff can view, download, upload and share files is a must have. There is several free cloud storage software in the market today and some CRM also has the capabilities to accommodate such feature.

Time tracker – A method to track your staffs time and progress is also a must have. Not only that it will tell you how much work they’ve put up to pay accordingly but also let you know the challenges they are facing with their work. Additionally, there are some time trackers that will even take screen shots or allow you to view your staff’s screen in real time to remove any doubts in a home based set up.